Before the paperwork begins, you will need to determine if you are a Personal Representative*(PR). There are two types:
- Executor/Administrator appointed pursuant to Grant of Probate (GOP)/Letter of Administration (LA); or

- Beneficiary named in the Distribution Order (Borang E) or Direction Letter from Amanah Raya Berhad.

*If you are not certain of your status, please contact the nearest Authorised Depository Agent (ADA) i.e. Stockbroking Firm/Investment Bank at our convenience and speak to a representative from the CDS Department.

If you have determined yourself as a PR, here are the steps to begin managing the respective CDS account:

1. GATHER ALL THE REQUIRED DOCUMENTS

The following must be submitted to an ADA for verification:

• Original or certified true copy of the Death Certificate; and
• Original or certified true copy of the GOP/LA;        OR
• Distibution Order (Borang D) or Direction Letter from Amanah Raya Berhad; and
• Original NRIC/Passport of the Executor/Administrator/Beneficiary

Important notes:

• The CDS Account statement is necessary for the purpose of obtaining the Distribution Order/ Direction Letter and is required by:

- The department of Director General of Land and Mines (Estate Distribution Unit) for the issuance of the Distribution Order; or

- Amanah Raya Berhad for the issuance of the Direction Letter.

• A GOP/LA obtained from another country must be duly resealed in the High Court of Malaysia.
• Certified true copies of documents must be certified by a Notary Public or an Advocate & Solicitor or any authorised officer(s) of the ADA i.e. Stockbroking Firm/Investment Bank in Malaysia*.

*Please refer here for FAQs on persons who reside outside of Malaysia.
https://www.bursamalaysia.com/reference/faqs/cds/transmission-of-title-tot

2. PROCESSING AND VALIDATION

Once all the documents are prepared:

• The Executor / Administrator / Beneficiary will need to visit the CDS Operations or Customer Service Department of any preferred ADA i.e. Stockbroking Firm/Investment Bank in Malaysia for the submission of documents.
• The documents will be verified by the authorised officer there.
• The Executor / Administrator / Beneficiary will need to complete the Personal Representative Authorisation Letter Form and submit the duly completed form at the ADA i.e. Stockbroking Firm/Investment Bank*.
• Original NRIC/Passport of the Executor / Administrator / Beneficiary.

*Please refer here for the full list of the ADAs i.e. Stockbroking Firms/ Investment Banks in Malaysia. https://www.bursamalaysia.com/trade/trading_resources/brokers_for_equities/list_of_participating_org.

3. CONFIRMATION OF ENTITLEMENT

• Upon completion of the validation process, the Executor / Administrator/ Beneficiary will be notified of the PR status accordingly by the ADA i.e. Stockbroking Firm/Investment Bank.
• PR may then proceed to either Transfer the shares, Suspend, or Terminate the CDS account.

Important Notes:

• • We advise the PR/Lawyer to quote in general “All securities maintained with Bursa Malaysia” in either the GOP or LA.
  • Pursuant to the secrecy provision under the Securities Industry (Central Depositories) Act 1991 (SICDA), Bursa Malaysia is prohibited from disclosing any information pertaining to the affairs of a depositor such as securities balances, CDS account number(s), or any other details of a depositor.
  • The transferee of securities can be anyone as long as consent is obtained from the Executor/ Administrator.
  • For information regarding the Securities Trading account, please contact the relevant ADA i.e. Stockbroking Firm/Investment Bank.